FOR PROCUREMENT THAT MAKES BETTER-INFORMED DECISIONS
AI in Procurement
Whether it’s quotes, contracts, or guidelines – MyGPT helps procurement teams make productive use of company data. With AI in procurement, queries are answered faster, documents are easier to find, and less coordination effort is required.
CHALLENGES IN MODERN PROCUREMENT
Why AI in procurement is especially crucial right now
Time-consuming data analysis
Many buyers spend time reviewing, comparing, and evaluating quotes.
Lack of access to existing knowledge
Procurement guidelines, existing contracts, or terms and conditions are often scattered and hard to find.
Significant communication effort
Many follow-up questions about prices, delivery terms, and SLAs consume valuable time.
Compliance and documentation
Procurement guidelines must be followed and transparently documented.
THIS IS HOW PROCUREMENT KNOWLEDGE BECOMES A DECISION-MAKING BASIS
MyGPT makes your procurement department’s knowledge immediately available to all employees.
With MyGPT, your procurement becomes smarter, faster, and more scalable
- Make knowledge central and instantly available:
Contracts, agreements, price lists, and historical quotes are immediately findable – structured and searchable. - Leverage past negotiations & results:
MyGPT makes past arguments, savings, or comparisons usable for new decisions. - Automate supplier communication:
Inquiries, rejections, or follow-up emails can be created efficiently and in line with corporate identity. - Knowledge retention during staff changes:
Experience-based knowledge is captured in a structured way and remains available long-term – as a learning knowledge base. - GDPR-compliant & secure:
MyGPT is EU-hosted, GDPR-compliant, and uses only your content. Your procurement data always remains under your control.
Use AI in procurement and make your team faster and more precise than ever before.
How RAG Relieves Your Procurement Processes
- Answer recurring questions:
Price lists, contract terms, supplier agreements – MyGPT delivers reliable answers based on your procurement documents. - Retrieve contract details & SLAs:
Make content from framework agreements, contracts, or purchasing conditions available via chat. - Standardize supplier communication:
Automatically create emails for tenders, inquiries, escalations, or feedback. - Make procurement guidelines accessible:
Centrally document and retrieve CI, ESG requirements, or compliance rules. - Preserve supplier knowledge long-term:
Keep histories, evaluations, and audit results structured and easily accessible – even during staff changes.
MyGPT brings structure to your procurement processes – and makes procurement knowledge usable across teams.
Figures that speak for MyGPT in Procurement
Procurement teams save time every day because they no longer have to spend hours searching for price lists, contract terms, or supplier agreements.
Fewer follow-up questions, less coordination effort – MyGPT answers recurring questions and frees up capacity for offer comparisons, negotiation strategies, and well-informed purchasing decisions.
Even in procurement, sensitive contract and supplier data remains protected. All personal data stays under your control – fully GDPR-compliant.
How MyGPT Works in Procurement
Retrieval-Augmented Generation (RAG) for Procurement Data:
MyGPT links your contracts, price lists, tenders, and email histories with generative AI – for precise answers and suggestions.Structured Knowledge Bases for Suppliers & Contracts:
Organize procurement-related content by product groups, regions, or partners – for quick access.Channels for Departments, Product Groups & Regions:
Clear separation and access control according to responsibilities and roles.Central Prompt Library for Recurring Tasks & Texts:
Request forms, confirmation emails, follow-up letters – ready to use and reusable.Role & Access Management:
Authorized users gain access to relevant content – without the risk of data leaks or confusion.
Build an intelligent knowledge system – instead of document chaos.
HOW MYGPT SUPPORTS PROCUREMENT IN DAILY OPERATIONS
Benefits for Your Procurement Team at a Glance
Faster Quote Requests
Well-founded request texts and quotation inquiries directly based on your procurement data – without manual copy-paste.
More Efficient Supplier Communication
Follow-up questions are answered automatically – including background knowledge.
Better Data Basis for Decisions & Traceability
Past negotiations, terms, and evaluations are available at any time.
More Transparency, Less Risk
Contracts and guidelines remain current, consistent, and traceable.
Your Path to MyGPT: Fast, Simple, Efficient
With MyGPT, you can put Generative AI to work in no time. Our proven process guides you step by step – from quick setup to successful use. And we’ll support you personally every step of the way.
Gain a Competitive Edge with Artificial Intelligence
What you can expect in 60 minutes:
- Potential Analysis: We’ll explore together how AI can be used in your company to optimize processes based on your specific needs.
- MyGPT Introduction: Learn how MyGPT works and how generative AI can bring value to your organization.
- Implementation Approach: Discover how quickly and easily MyGPT can be integrated into your existing business workflows.